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2019 Convention:



Annual Convention & Trade Show

January 18 - 21, 2019
Joseph A. Floreano Rochester Riverside Convention Center, Rochester, NY


2019 Member/Fair Convention Packet ... Click Here

2019 Convention Program ... Click Here

2019 Convention Hotel Room Registration List Document ... Click Here

Convention registration opens November 10th, 2018.

Deadline for registration which is December 15th.


The 131st Annual Meeting of the New York State Association of Agricultural Fairs, Inc. will be held January 18-21, 2019 at the Riverside Convention Center, Rochester, NY.

Attached are the forms for Convention Registration, Menu selections, Memoriam, Hall of Fame Award information, Grant Funding Project Showcass and entry form for the Little Red Wagon Parade.

 Hotel Reservations:  Make room reservations directly with the Rochester Riverside Hotel, (see the enclosed Reservation Form) at 585-546-6400 or , contact the Hyatt Regency Hotel at: 585-546-1234,   Be sure to advise that you are with “NYSAAF”.  Register by name and by Fair to eliminate repetition.  Cutoff date is December 28 for both hotels.  If your Fair is tax exempt, you must present the necessary form at the time of registration.  If you choose to make your room reservation outside the Association group block, we need to advise you that the Association can suffer financial penalties.  The Association can be held financially responsible for the difference between what was guaranteed in the room block and what was actually utilized.
Registration: The registration desk will be located in the Joseph A. Floreano Riverside Convention Center, Galleria at street level.  It will be open 2:00 PM–5:00 PM on Friday; 8:30 AM- 4:00 PM on Saturday and 9:00 AM-4:00 PM on Sunday.  Enclosed you will find a Registration Form.  Please complete and return to: NYSAAF, PO Box G, Elma, NY 14059 by December 15.  Registration, banquet and breakfast tickets will increase on December 16.  See the enclosed menu options sheet.

Door Prize:  Please bring one door prize per Fair for the meetings and leave it at the Registration Desk.  Be sure your name is on the item.

Memorial:  Enclosed is a memoriam form.  Complete and mail to Dr. Marilyn Trainor, 436 Harris Dr., Watertown, NY 13601 by January 1, 2019.  We will have a memorial display, so include a picture of the deceased or bring it with you to the convention.  All pictures will be returned at the conclusion of the convention.

Past Presidents:  The Past President’s will gather for Breakfast on Saturday, January 19th at 7:30am at the Rochester Riverside Hotel, adjacent to the Grand Ballroom.  Please purchase your breakfast ticket with your Registration.  If you do not plan on eating breakfast, you are still welcome to come and meet with our fellow Past Presidents for a short meeting.


The NYSAAF Board of Director’s Meeting at the Joseph A. Floreano Riverside Convention Center, Highland D will be held at 3:00 PM and the President’s Reception at the Radisson Hotel, Riverside Ballroom will begin at 9:00 PM.


A ticketed breakfast will be held at the Rochester Riverside Hotel, Grand Ballroom for $14.00 per person and will be served from 7:00 AM to 9:00 AM.  (see the enclosed Menu sheet for more details) 

NEW FOR 2019 – Showcase your Funding Project: Each Fair is being asked to bring a display board showcasing the projects you are using the Grant monies for on the Fairgrounds.  Fairs should place their board on the display tables in the Lilac Ballroom and remove them at the end of the Convention.  The Boards should be free-standing and not exceed 30 inches wide.  Display boards can be purchased at (Elmer display boards 18 X 24, $5.47), Office Depot or Staples for minimal amounts.  

Opening Ceremony will be held at 8:30 AM with Keynote Speaker, Aaron Alejandro presenting “You’re your Brand”.  The Trade Show opens at 11:00 AM with a buffet lunch (on your own) available.  Breakout sessions begin at 1:00 PM.

Dinner Option: Saturday Evening Buffet dinner is available for $25.00.  This buffet is being offered as an alternative to the hotel restaurants limited menus.  Buffet tickets must be purchase prior to December 15, 2017. (see the enclosed Menu sheet for the menu choices)

The Past Presidents’ Reception and Auction will begin at 7:30 PM in the Empire Hall North at the Convention Center. 

Auction: The Auction will benefit the scholarship fund and general fund.  You are asked to bring an item of minimum value of $25.00.  Crafts and wooden items are popular.  They can be left at the registration desk.  Include the name of your Fair on the item donated. 


A ticketed breakfast will be held at the Rochester Riverside Hotel, Grand Ballroom for $14.00 per person and will be served from 7:00 AM to 9:00 AM.  (see the enclosed Menu sheet for more details)   
At 8:00 AM a Prayer Service will be held at the Convention Center, Highland D; general session begins at 9:00 AM followed by Keynote speaker, Mark Mayfield, presenting “Momma Told Me There’d Be Days Like This”.  Breakout sessions will follow.  The Trade Show opens in the Empire Hall South at 11:00 AM.  A buffet lunch (on your own) will be available in the Trade Show.
Parade:  Our Little Red Wagon Parade with a “Fairy Tales” theme will begin at 2:45 PM.  Enclosed is an entry form and instructions.  Mail completed form to: Nelson Eddy, 31571 Peck Road, Black River, NY 13612 by January 1, 2019. 

At 3:30 PM special drawings will take place in the Trade Show area.

At 6:30 PM the annual Banquet will be held followed by the Entertainment Showcase.

Banquet:  Ticket Required, $39.00 Sirloin Steak or Apple Bread Chicken, $39.00 before December 15th. $44.00 after December 15th or $31.00 for Grilled Vegetable Ravioli before December 15th, $36.00 after December 15th.

Hall of Fame Award:  The Hall of Fame Award will be presented during the Banquet.  Enclosed is a Hall of Fame nomination form...  Mail completed form to:  Hall of Fame Awards Committee, NYSSAF, PO Box G, Elma, NY 14059 by December 1, 2018.

Please note:

Breakfast:  Saturday and Sunday Breakfast tickets will be $14.00 per person, if purchased by December 15th.   The price will increase to $16.00 after December 15th.
Lunch:  Check your registration packet for a Luncheon Discount Coupon being offered by the NYS Association of Agricultural Fairs and The Joseph A. Floreano Rochester Riverside Convention Center redeemable for a savings of $1.50 off any concession purchase of $5.00 or greater at the Trade Show.
Banquet: The 2019 Banquet ticket will be $39.00 for either choice of Apple Bread Chicken OR Grilled Top Sirloin Steak, if purchased by December 15th.  On December 16th the cost of the Banquet tickets will increase to $44.00. Grilled Vegetable Ravioli if purchased be December 15, $31.00 and increase to $36.00 after deadline.
Saturday Evening Buffet: Dinner option, meal alternative to restaurant menu.  Tickets must be purchased in advance by December 15th, $25.00.

We hope that you will join us for the 131st Annual Banquet and Entertainment Showcase on Sunday, January 20 in the Empire Hall North of the Joseph A. Floreano Rochester Riverside Convention Center.

Monday:  From 8:00 AM to 9:30 AM, a Complimentary Continental Breakfast sponsored by the Essex County Fair will be held in the Rochester Riverside Hotel, Grand Ballroom.   

The final business meeting will be conducted at 9:30 AM in the Lilac Ballroom of the Convention Center. 

The Officer’s and Director’s Orientation will be held at approximately 10:30/11:00 AM in the Cascades Room at the Convention Center.

As always, every effort is being made to make this convention not only fun and entertaining but, informational, productive and educational. 

A final convention program will be included with the December newsletter and on our web site at  If you have questions, concerns, or requests, please contact me at 716-655-1958 or 716-652-1348 or e-mail at



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