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2018 Convention:



Annual Convention & Trade Show

January 12, 13, 14, 15, 2018

Joseph A. Floreano Rochester Riverside Convention Center, Rochester, NY


Exhibitors wanted for the
2018 Convention Trade Show


Associate Convention Packet for 2018

Convention Packet for Fairs 2018

Convention Registration is December 15th after which the prices increase.

For more informtion contact:
Russ Marquart
PO Box G
Elma, NY 14059


The 130th Annual Meeting of the New York State Association of Agricultural Fairs, Inc. will be held January 12-15, 2018 at the Joseph A. Floreano Riverside Convention Center, Rochester, NY. 

Hotel Reservations:  Make your room reservations directly with the Radisson Hotel, at 585-546-6400 or or the Hyatt Regency Rochester Hotel at 585-546-1234 or  Be sure to advise you are with “NYSAAF”. The cutoff date is December 31 for both hotels.  The hotels join the Convention Center by skywalks. 
If you choose to make your room reservation outside the Association group block, we need to advise you that the Association can suffer financial penalties.  The NYSAAF can be held financially responsible for the difference between what was guaranteed in the room block and what was actually utilized.

Registration:  The registration desk will be located in the Convention Center Galleria at Street level.  It will be open 2:00 PM - 5:00 PM on Friday; 8:30 AM - 4:00 PM on Saturday and 9:00 AM - 4:00 PM on Sunday. 

Please complete and return registration to me at:NYSAAF, PO Box G, Elma, NY 14059 by December 15. 

Reminder……Associate Member Dues:  If you have not already done so, please mail in your associate member application so you can be included in the 2018 Associate Member Directory –
Deadline, December 1.

FRIDAY:  NYSAAF Board of Director’s meeting at the Riverside Convention Center is scheduled for 3:00 PM and the President’s Reception at the Rochester Riverside Hotel, Riverside Ballroom starts at 9:00 PM.

SATURDAY:  A ticketed breakfast will be held at the Rochester Riverside Hotel, Grand Ballroom for $14.00 per person and will be served from 7:00 AM to 9:00 AM.  (see the enclosed Menu sheet for the menu choices).  Order your tickets on the enclosed Registration Form.

Opening Ceremony will be held at 9:00 AM with Keynote speaker, Frank Pastizzo, presenting “Warm Up The Workplace”. 

The Trade Show opens at 11:00 AM with a buffet lunch (on your own) available.  Breakout sessions begin at 1:00 PM.  A Past Presidents’ Reception and Auction will begin at 7:30 PM.

Dinner Option: Saturday Evening Buffet Dinner is available for $25.00.  This buffet is being offered as an alternative to the hotel restaurants.  Buffet tickets must be purchase prior to December 15, 2017. (see the enclosed Menu sheet for the menu choices)

Auction:  The auction will benefit the scholarship fund and general fund.  You are invited to bring an item of minimum value of $25.00.  Crafts and wooden items are popular.  They can be left at the Registration desk as early as possible on Saturday, with your name on the item.

Trade Show:     Set up time:       Friday, January 12          2:00PM – 6:00PM  
                                                     Saturday, January 13       7:00AM–11:00AM

                          Show hours:       Saturday, January 13    11:00AM–5:00PM     
                                                                            Sunday, January 14             11:00AM-4:00 PM                    

SUNDAY:  A ticketed breakfast will be held at the Rochester Riverside Hotel, Grand Ballroom for $14.00 per person and will be served from 7:00 AM to 9:00 AM.  (See the enclosed Menu sheet for menu choices).  Order your tickets on the enclosed Registration Form.

At 8:00 AM a prayer service will be held at the Convention Center, Highland D; General Session begins at 9:00 AM followed by guest speaker, Mark & Kristin Kimball, presenting “Motivate Youth”.  Breakout sessions follow.  The Trade Show opens in the Empire Hall South at 11:00 AM.  A buffet lunch (on your own) will be available in the Trade Show.
Parade:  Our Little Red Wagon Parade with a “Show Your Olympics, Summer/Winter & Fair” theme will begin at 2:45 PM.  Enclosed is an entry form and instructions.  Mail completed form to: Nelson Eddy, 31571 Peck Road, Black River, NY 13612 by January 1, 2018.

At 3:30 PM special drawings and refreshment break will take place in the trade show.   At 6:30 PM the Annual Banquet will be held followed by the Entertainment Showcase. 

Please note: 
Breakfast:  Saturday and Sunday Breakfast tickets will be $14.00 per person, if purchased by December 15th.   The price will increase to $16.00 after December 15th.
Lunch:  Check your registration packet for a Luncheon Discount Coupon being offered by the NYS Association of Agricultural Fairs and The Rochester Riverside Convention Center redeemable for a savings of $1.50 off any concession purchase of $5.00 or greater at the trade show.
Banquet: The 2018 banquet ticket will be $36.00 for either choice of Chicken Piccata or Grilled Top Sirloin Steak, if purchased by December 15th.  On December 16th the cost of the banquet tickets will increase to $43.00.
Saturday Evening Buffet Dinner: Advance Ticket purchase is required by December 15.  This is an alternative to the hotel restaurants.  (see the enclosed Menu sheet for the menu choices)

We hope that you will join us for the 130th annual Banquet and Entertainment Showcase on Sunday, January 14 in the Empire Hall North of the Convention Center.

Order your tickets on the enclosed registration form.

MONDAY:  From 7:30 AM to 9:00 AM, a complimentary Breakfast will be held at the Rochester Riverside Hotel, Grand Ballroom sponsored by the Ulster County Fair. The final business meeting will be conducted at 9:15 AM in the Lilac Ballroom of the Convention Center. 

As always, every effort is being made to make this convention not only fun and entertaining, but informational, productive and educational.

A final convention program will be included in the December newsletter and on our web site at  If you have questions, concerns, or requests, please contact me at 716-655-1958 or
E-mail at


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